Professional Search Opportunities

POSITION SUMMARY

Reporting to the Controller, the Senior Accountant is responsible for processing cash receipts and for day-to-day administration of general ledger entries.

ABOUT CODMAN SQUARE HEALTH CENTER

Codman Square Health Center (CSHC) is a community-based, community focused outpatient health care and multi-service center in the heart of Dorchester. CSHC opened its doors in 1979 with a dream: to build the best urban community in America. As part of this dream, they recognized that though health care begins by alleviating sickness, the journey to a true “culture of health” is achieved through the health of the whole person and the whole community. The two-physician staff that summer of 1979 may have been small, but the commitment to the community was deep and the vision optimistic.

Today, with annual revenue close to $35M, CSHC is home to a staff of over 300 multi-lingual and multi-cultural expert clinicians, medical staff and employees, most of whom reside in the neighborhoods surrounding Codman Square. The organization boasts more than 110,000 client contacts each year, and has developed an astounding depth and breadth of community programs, as well as strong partnerships with other organizations in order to meet its mission most efficiently.

Codman Square Health Center is a Federally Qualified Health Center (FQHC) and receives federal support through its designation as a Section 330 community health center. For more information, visit: www.codman.org.

DUTIES AND RESPONSIBILITIES

 Cash Reconciliation

• Obtain Registration Representatives’ envelopes and Manager’s Summary EPIC cash reports each morning and process daily cash collections/receipts.
• Process patient, grant and third-party check payments received via mail and categorize checks by type.
• Obtain daily bank activity statement(s) and process EFT credits.
• Prepare entry for GL posting of all daily cash (and cash equivalents) receipts to appropriate accounts and cost centers including miscellaneous debit transactions.
• Maintain Cash Recording Worksheet file from which GL journal entry(ies) are sourced and that produces CFO Cash Activity and Balance Reports.
• Reconcile monthly patient cash and third-party payments to EPIC accounts receivable payments posted by the CSHC’s billing agent to ensure proper AR balances.
• Prepare daily cash and check bank deposit with supporting reconciled daily reports for review by Controller and make (or arrange for) deposit at the bank before each day’s closing time. Return with deposit slip and compile packages in a manner appropriate for future documentation and records retention.

 General Ledger Maintenance

• Assist with review of AP posting batches to ensure proper GL account(s) and cost centers are utilized for document for each entity.
• Reconcile bank account activity to bank statements on a monthly basis.
• Maintain Balance Sheet Account work papers monthly to ensure the balances tie to the general ledger and that the balances contain appropriate, known and documented items. Reconcile and explain variance(s), as appropriate. Monitor account work papers monthly for release of amounts in such accounts, as is appropriate for operations.
• Provide financial-related assistance services and GL support to various department and grant managers on monthly (and annual) financial statements.
• Maintain Solomon Fixed Assets (Plumbline) by updating system for asset additions and run monthly depreciation reports for GL entry. Produce other Fixed Asset reports as needed for budgeting and forecasting.
• Assist with monthly accruals for preparation of financial statements and preparation of financial reports to the Finance Committee of the Board of Directors.
• Review building operations related invoices to ensure CSHC/Condominium Trust and CSHEC invoices are properly coded for payment directly by the entity by or through posting to the Due To/ From account(s).
• Analyze Due To/From account activity on CSHC/CSHEC/Condo Trust records to ensure proper accounting into the appropriate entity and ensure matching intercompany balances.
• Complete monthly the allocation spreadsheet to execute the Shared Services Agreement between a third party and CSHC Prepare GL entries to support monthly Condo Fee computations and reconciliations and other activity and track Due To/From balances from Condo Trust unit owners.
• Prepare banking, management fee and other miscellaneous journal entries and work papers to support entity balances.
• Assist with the compilation of the annual operating and capital budgets for all three entities.
• Assist and support Controller in compilation of materials for internal and external audits and related reporting including tax filings and payer reports.

Other

• Provide analysis for various projects.

QUALIFICATIONS

• Bachelor’s Degree in Accounting with 5 + yrs. experience in Health Care accounting and light exposure to budgeting.
• Excellent in analytical skills and attention to details a must.
• Knowledge of MS Office with significant skills in Excel, Dynamic SL GL Package and Management Reporter. Knowledge of OfficeMate a plus.
• Knowledge of ADP WFN payroll & ADP Enhanced Time
• Excellent written and verbal communication skills
• Ability to work under pressure in a fast paced environment

HOW TO APPLY

Applicants should submit a resume and cover letter directly to gale.batchelder@claconnect.com describing their qualifications, interests, AND ability to meet the responsibilities. Be sure to put “Sr. Accountant” in the subject line and review the website, www.codman.org, before applying. No phone calls please.

We represent an equal opportunity employer and seek qualified applicants without regard to race, ethnicity, gender, religion, age, marital status, or sexual orientation. Codman serves a diverse population. Applicants who have a multicultural background and/or bilingual are encouraged to apply. CSHC is an Equal Opportunity Employer, M/F/D/V encouraged to apply

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Position Summary

Reporting to the Senior Grants and Contracts Financial Manager (SGCFM) and to the Director of Revenue Integrity (DORI), the Revenue and Grant Analyst assists the (SGCFM and DORI) to perform financial, pre and post-award management, and third-party revenue analysis duties in the Revenue Department. The Revenue and Grant Analyst is responsible for assisting in financial reporting and record-keeping, including preparation of monthly, quarterly, and annual financial reports in third-party and grant revenue, and coordination of any required GL reclassifications.

About Codman Square Health Center

Codman Square Health Center (CSHC) is a community-based, community focused outpatient health care and multi-service center in the heart of Dorchester. CSHC opened its doors in 1979 with a dream: to build the best urban community in America. As part of this dream, they recognized that though health care begins by alleviating sickness, the journey to a true “culture of health” is achieved through the health of the whole person and the whole community. The two-physician staff that summer of 1979 may have been small, but the commitment to the community was deep and the vision optimistic.

Today, with annual revenue close to $35M, CSHC is home to a staff of over 300 multi-lingual and multi-cultural expert clinicians, medical staff and employees, most of whom reside in the neighborhoods surrounding Codman Square. The organization boasts more than 110,000 client contacts each year, and has developed an astounding depth and breadth of community programs, as well as strong partnerships with other organizations in order to meet its mission most efficiently.

Codman Square Health Center is a Federally Qualified Health Center (FQHC) and receives federal support through its designation as a Section 330 community health center. For more information, visit: www.codman.org.

Key Duties and Responsibilities

Third-Party Billing

Under the direction of the Director of Revenue Integrity, the Revenue and Grant Analyst will:

• Reconcile third-party billing and collection and prepare month-end close procedures
• Review accountant’s cash work paper to ensure cash receipts are consistent with payment applied by vendor
• Generate reports for third-party revenue cycle and analyze third-party denials and adjustments for early intervention to ensure maximization of revenue
• Generate third-party revenue report for revenue analysis and report key performance indicators on monthly basis
• As delegated, meet regularly with managers regarding their third-party revenue and provider productivity

Grant Management

Under the director of the Senior Grants and Contracts Financial Manager, the Revenue and Grants Analyst will:

• Maintain grant budget monitoring and tracking process
• Prepare and support grant manager in preparation of grant filings
• Gather and analyze all necessary supporting documents to support reimbursement requests; prepare reimbursement requests
• Assist grant billing and monitor grant receipts
• Review and approve expenditures for funding availability, accounting accuracy, adequate background documentation, and program relevance and allocation
• Prepare and document ledger entries to maintain grant activity accounts
• Communicate with other departments as needed for resolution of errors that are identified in the contract and grant reporting
• Work with and provide orientation and training sessions with financial, programmatic, and administrative personnel to ensure mutual understanding of grant and contract requirements, as well as internal policies and procedures
• As delegated, meet regularly with program managers regarding their grant portfolios
• Assist in the preparation and coordination of schedules for the Uniform Guidance audit and assist with funder-specific grant audits and desk reviews
• Ensure grant revenue and expenses are posted to the proper accounts and cost centers on a contemporaneous basis and in an efficient manner;  ensure use of payroll allocations, where suitable, and ensure timely adjustments to ensure proper grant costing, as needed
• Develop and implement the proper and timely completion of time and effort reporting by staff assigned to grants that require such documentation to ensure compliance with grant guidelines; ensure that the reported costs conform to the staff-prepared documentation

 Qualifications

• The Revenue and Grant Analyst needs to understand the policies and procedures to be adhered to in order to meet grant requirements and where appropriate, provide strong analytical ability in analyzing the third-party reimbursement issues and to help identify policies and procedures that any new processes will require
• Through knowledge of health care grant accounting, including thorough understanding of Uniform Guidance rules and regulations
• Experience in EPIC /OCHIN
• A minimum of 5 years’ experience in health care third-party revenue cycle, including hands-on experience in accounting
• Advanced MS Excel skills including look up and pivot tables
• BS /MS degree in Health Care finance/ accounting
• Business Objects (Crystal, SQL and Clarity) reporting experience is preferred

How to Apply

Applicants should submit a resume and cover letter directly to gale.batchelder@claconnect.com describing their qualifications, interests, AND ability to meet the responsibilities. Be sure to put “Revenue and Grant Analyst” in the subject line and review the website, www.codman.org, before applying. No phone calls please.

We represent an equal opportunity employer and seek qualified applicants without regard to race, ethnicity, gender, religion, age, marital status, or sexual orientation. Codman serves a diverse population. Applicants who have a multicultural background and/or bilingual are encouraged to apply. CSHC is an Equal Opportunity Employer, M/F/D/V encouraged to apply

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ORGANIZATION

Step by Step Supportive Services, Inc. (SbS;), a dynamic nonprofit and financially sound healthcare services provider in the Boston area provides uniquely customized, yet comparatively affordable residential and outreach support services and programming to adults with psychiatric, social and/or cognitive disabilities. The program’s innovative, self-empowering approach builds upon a ten-year track record of proven success at enabling clients to achieve increased personal growth and fulfillment, self-sufficiency, and social/community engagement. Anyone interested in more detail about the program is encouraged to review the website at www.stepbystepss.org.

POSITION

Reporting to the Board of Directors, this Executive Director (ED) will be entrepreneurial, skilled, experienced, and committed to overseeing and strengthening the SbS operations. Together with the SbS Board, this E.D. develop and execute a strategic plan focused on replication and long-term sustainability. The E.D. will have overall responsibility for maintaining the SbS standard of excellence and integrity while building upon its current success to realize its long-term potential. S/he will directly supervise the Chief Financial Officer, the Clinical Director, the Director of Residential Services, and the Director of Community Based Services, and will oversee all operations, infrastructure, communications, financial resources, development and PR.

This position presents an exciting opportunity to lead a pioneering, exceptionally successful approach to ensure that effective support is made available to a desperately underserved, rapidly expanding population.  Financially sound, with expanding programming and affiliations, SbS is now in an exciting position to develop its current capabilities and examine its long-range potential.

RESPONSIBILITIES

Strategic Vision and Board Relations

• Provide the vision, direction, and guidance to ensure present and long-term financial security, operational success, and programmatic excellence
• Collaborate closely with the Board of Directors to develop and effectively execute a strategic plan and serve as a strategic leader and visionary for SbS, ensuring the successful development and execution of new and current initiatives and programs
• Develop and use effective impact and progress measurements in order to evaluate, track, record, and communicate results
• Help to build an Advisory Board as well as other affiliations and supports
• Help the Board to optimize its involvement, effectiveness, and direction

Team Leadership and Management

• Oversee, guide and empower the SbS senior management team and staff, which is responsible for day-to-day operations and program oversight and execution
• Inspire cohesion, enthusiasm, and confidence; foster a safe, congenial, respectful, rewarding work environment
• Be adept at anticipating, preventing, and managing interpersonal issues or conflicts to achieve a positive outcome
• Maintain transparency, accountability, and inclusion; establish open, constructive communication and information sharing, responsible decision-making, and timely follow-through.

Organizational Management

• Oversee and direct the organization’s day-to-day operations, infrastructure, and staffing to best serve the needs and goals of its clients and their families
• Maximize effectiveness and efficiency while upholding SbS’ intimate, personalized, creative culture
• Maintain responsible cost efficiencies and controls together with systems and resource optimization
• Assume overall responsibility and accountability for the annual budget, establishing guidelines and ensuring proper ongoing fiscal accounting and controls as well as legal and fiduciary compliance
• Manage staff and administration compensation, guidelines, evaluation, policies and procedures, hiring, and termination.

Program Growth and Oversight

• Oversee and manage the quality, integrity, and delivery of programming and services
• Represent SbS to prospective clients and family members as well as other interested parties
• Interface with diverse constituents: staff, clients, families, third parties, advisors, and affiliates
• Fairly and constructively help to resolve issues or questions that arise; occasionally deal with emergencies according to prearranged plan, or in conjunction with experts, advisors, and family members
• Foster creative approaches to programming to serve the clients’ and the organization’s needs

Fundraising, Communications, and Public Relations

• Work with the Development and Marketing Advisor to devise strategies for generating revenue and increasing awareness and support for SbS. This includes developing branding and messaging, tools to build awareness, positioning, and productive outreach.
• Cultivate prospects, new opportunities, and means of involvement: affiliations, networks, supportive financial/participatory relationships, and revenue/referral sources
• Represent and promote Step by Step, its ideology and its success: on the Internet, in publications, and at events, activities, and venues.
• Galvanize support. Inspire enthusiasm and engagement; develop and participate in fundraising and promotional strategies.

QUALIFICATIONS

• Ideal candidates will have a solid working knowledge of operational and strategic management and development, and experience or credentials in psychiatric, social and/or cognitive issues.
• An advanced degree in a related field and six years of hands-on, executive level non-profit management
• A track record of effective and judicious leadership, organizational development, and supervision of a multi-faceted dynamic program
• A deep-seated sense of responsibility, integrity, caring, and loyalty. Familiarity and experience with mental health disorders, treatments, facilities and support systems, issues and trends.
• Exceptionally strong communication and interpersonal skills. Adept at constructive negotiation, coalition building, and decision-making.
• Able to inspire trust, active engagement, and passionate commitment, and to promote a congenial, unified, productive work setting
• A demonstrated ability to organize and supervise staff, programming, and operations, and to establish and maintain effective working relationships with the organization’s diverse participants and entities
• Adept at thinking outside the box and at on-the-spot problem solving
• Approachable, reliable, even-keeled and clear-headed in a fast-paced, occasionally challenging environment
• A self-starter who can anticipate, stay on point, follow through, and delegate when needed
• Able to identify and attract opportunities for growth, support, and impact, and guide them to fruition

HOW TO APPLY

Interested candidates should review the website, www.stepbystepss.org, before applying. Applicants should email a resume and a one-page cover letter outlining how they would fit into this position to maureen.salkin@claconnect.com. No phone calls or hard copies please. Do put Step by Step in the subject line and tell us how you learned of this opportunity. Step by Step Supportive Services is an affirmative action, equal opportunity employer committed to excellence through diversity and seeks qualified applicants without regard to race, color, sex, religion, national origin, age, gender identity, disability, marital status, or sexual orientation

Disclaimer

The above statements are intended to describe the general nature and level of work expected for this position. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required. All personnel may be required to perform duties outside of their normal responsibilities from time to time as needed.

ORGANIZATION

Established in 1934, Wediko Children’s Services (Wediko) works with students who have faced repeated obstacles in their lives due to a broad spectrum of social, emotional, behavioral, and learning challenges such as depression, bipolar disorders, Asperger’s Syndrome, anxiety, loss and trauma. Wediko’s comprehensive services, spanning four distinct programs, comprise a continuum of care tailored to helping children build skills, develop mastery, and make positive connections for happier and healthier lives. Based in Boston and with program sites and offices in New Hampshire and New York City, Wediko is home to passionate and dedicated child development professionals, including clinical psychologists, social workers, neuropsychologists, counselors, et al.

POSITION

The Executive Director (ED) reports to the Board of Trustees, functions as an ex-officio member of the Board and has overall strategic and operational responsibility for Wediko’s staff, clinical and educational programs, operations, and execution of its mission. Overseeing a dynamic team of senior level program and financial executives, the ED ensures that Wediko’s fundraising, fiscal, operations, marketing, human resources, technology, and programmatic strategies are effectively implemented and communicated across all segments of the organization.

RESPONSIBILITIES

Strategic Vision and Leadership

• Collaborate with the Board and staff to update the strategic plan while ensuring that the budget, staff, and priorities are aligned with Wediko’s core mission.
• Provide inspirational leadership to all staff and ensure the development and management of a professional and efficient
• Establish effective and inclusive decision-making processes to enable Wediko to achieve the long- and short-term goals and objectives outlined in the strategic plan.
• Cultivate a strong and transparent working relationship with the Board of Trustees and ensure open communication about measurement of financial, programmatic, and impact performance against stated milestones and

Fund Development and Public Relations

• Serve as external face of Wediko and be proactive in promoting Wediko’s mission, values, and services in public
• Work with the Development Director to ensure a flow of funds that permits Wediko to make continuous progress towards achievement of its
  • Formulate and execute comprehensive marketing, branding, and development strategies; communicate these goals throughout the organization to enhance revenue from major donors, foundations, government agencies, and

Strengthen Infrastructure and Operations

• Facilitate cross-departmental collaboration and strengthen internal communications with staff at all program sites; create and promote a positive, multicultural work environment to support consistency in Wediko’s strategic and operational plans and data collection.
• Communicate regularly with program staff to ensure programmatic excellence and evaluation, fundraising, communications, and systems; develop timelines and resources needed to achieve strategic
• Ensure delivery of high quality services while managing current and future
• Support and motivate the Wediko staff.
• Work closely with CFO to oversee financial status and priorities of Wediko to ensure that sound financial controls are in
• Increase efficiencies and consistency throughout the organization by developing and implementing standardized administrative and support systems.

QUALIFICATIONS

The successful finalist will have most if not all of the following qualifications.

• S/he will be familiar with northeast funding agency contracts and be a strong, collaborative, inclusive, and compassionate leader. S/he will demonstrate passion for Wediko’s mission, values, and services, and have prior experience working in an organization that serves diverse and vulnerable populations, ideally children and families.
• At least 10 years of executive nonprofit management experience; track record of success in a multi-site, outcomes-based organization of comparable complexity.
• Significant board development, fundraising, marketing/branding
• Strong commitment to professional development of staff with a successful track record of recruiting and retaining a diverse team; ability to manage and communicate with staff who are geographically dispersed.
• An advanced degree in social or behavioral science, management, or related fields is required.
• Financial savvy and ability to set priorities, delegate, and guide investment in
• Analytic and problem solving skills that support sound decision
• Excellent coalition-building skills; ability to communicate effectively with internal and external stakeholders; a persuasive negotiator able to achieve consensus amongst differing
• Outstanding presentation and communication skills with experience and proclivity to be an outgoing spokesperson, relationship builder, and fundraiser
• Ability and availability to travel up to 50 percent of time with own reliable transportation
• An optimistic outlook with a sense of humor, integrity, and patience
• Ability to navigate the three Wediko locations including the rugged terrain at the New Hampshire campus, climb stairs and sit for extended periods of time.
• Ability to be on call for evening and weekend events and/or program issues.
• Proficiency with word processing, internet, and social

HOW TO APPLY

Interested candidates should review the website, www.wediko.org, before applying. Applicants should email a resume and cover letter to maureen.salkin@claconnect.com. No phone calls please. Put Wediko in the subject line and tell us how you learned of this opportunity. Wediko is an affirmative action, equal opportunity employer committed to excellence through diversity and seeks qualified applicants without regard to race, color, sex, religion, national origin, age, gender identity, disability, marital status, or sexual orientation

 

Disclaimer

The above statements are intended to describe the general nature and level of work expected for this position. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required. All personnel may be required to perform duties outside of their normal responsibilities from time to time as needed.